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A business
letter is a letter written in formal
language, usually used when writing from one business organization to another,
or for correspondence between such organizations and their customers, clients
and other external parties. The overall style of letter will depend on the
relationship between the parties concerned. There are many reasons to write a
business letter. It could be to request direct information or action from
another party, to order supplies from a supplier, to identify a mistake that
was committed, to reply directly to a request, to apologize for a wrong or
simply to convey goodwill. Even today, the business letter is still very useful
because it produces a permanent record, is confidential, formal and delivers
persuasive, well-considered messages.
Types Of
Business Letter
The most important element you need to ensure in
any business letter is accuracy. One of the aspects of writing a business
letter that requires the most accuracy is knowing which type of business letter
you are writing. A number of options are available for those looking to trade
in business correspondence, and you will significantly increase your odds for
getting a reply if you know the form you need to send.
1. Letter
of Complaint
A letter of complaint will almost certainly
result in an official response if you approach it from a businesslike
perspective. Make the complaint brief, to the point and polite. Politeness pays
off regardless of the extent of anger you are actually feeling while composing
this type of business letter.
2. Resume
Cover Letter
A cover letter that accompanies a resume should
revel in its brevity. You should take as little time and as few words as
possible to accomplish one task: persuading the reader to anticipate reading
your resume. Mention the title of the job for which you are applying, as well
or one or two of your strongest selling points.